|
Enterprise Content Management or Document Management Software are
two faces of the same coin. Many businesses struggle with the
problem of overflowing documents in all industries, it can be incoming
documents, outgoing documents, letters, minutes of meeting, design
schematics, specifications, HR employee documents, certificates,
photos, warrantee cards and allot more others. Having a software
system to regulate and index all those is a necessity and not a luxury
in high powered businesses. Ready Web Projects can help you in
acquring such system using its enterprise content management module
or simply ECM module. The ECM
Module can specifically improve your
business if you are struggling with some of the situations below.
|
| Eliminate Lost
Documents: |
|
Reduce
Processing Time: |
| - |
Have
you ever had to wait your clerk to find you a
document that is misplaced or misfiled? This
is a very common problem faced by almost every
clerk and every business. Having a system to
index and store a document in a multi-user
system has its advantages. A document with its
full details can be retrieved by simply
entering its number, its index, some of
the names in that document (company name, a
person's name) and any other specific detail.
The human memory simply can't keep up with all
the documents that were filed last month or
last week. Once the ECM module is
incorporated, this issue becomes something
from the past. |
|
- |
In a
small to medium size business, there is
closely to fifty documents processed per day.
Using an average clerk wage of $15 per hour
that would cost somewhere between 5-10 minutes
to file a single document in the manual
process. Naturally, everything has got to go
through the clerk for future assignment,
additions, and retrieval. Using the ECM
module takes a bit more time for storing
each document by a first time user. But once
its in, its in. There
is no more need to do everything with the aid
of the clerk, every person involved can have
access to the document, view its details,
comment, add more attachments and the clerk
can have more time to process new
documents. |
| |
| Reduce
Filing Cabinets: |
|
Retained
Document Log: |
| - |
Space
is a costly business asset. Businesses world
wide are trying to find new ways to optimize
their working space to become most efficient
in terms of return of investment (ROI). A good
business man will always assess everything
he's paying money for and decide wither its
worth it or not. Having to pay thousands of
dollars for office space that possibly might
be used to accommodate more new employees
which in turn brings more business in, is very
lucrative. Approximately 14,000 documents can be stored on 1 CD, which costs less than $1.
Once you start using the ECM module, filing
cabinets can be eliminated or greatly reduced
to only important documents. |
|
- |
Are
you tired of pasting yellow sticky notes on
each document you have as a reminder for you
or as an action plan for others. Now, you can
use the event logging feature in the ECM
module to record multiple action plans to each
unique document at anytime. Other people
involved with this document can see your notes
and start taking action, before the original
document arrives to them. They can access the
scanned document to confirm its authenticity,
while they could be 1000's of miles away. If a
document is ever lost, stolen or destroyed. A
copy of the file is available in the system
24/7.
|
| |
The
ECM module Will pay
for Itself... Guaranteed!
Make no mistake, Its unique ability to save
you a huge deal of time on your
document-filing
process is
enough to pay for its cost. At the same time
makes it an ideal solution for a self-service
document management aid for your users online
24/7.
|
|
|
|
|
|
|
|
|
|
|
|
|
