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Managing the requests generated by your own people can be overwhelming
at times, as a typical signing of a time- sheet will go through 3-4
people on average and its going on paper too. Other requests fall in
the same category too, applying for a vacation, signing-up for
training, filing a travel order,...etc. Keep in mind that all those
processes fall under one big name. A work-flow or information
routing process. Luckily, we have figured out a way to automate this
process using software, by using the Workflow Module, it can specifically improve your
business if you want to solve some of the situations below.
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| Minimize The Use
of Paper: |
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Reduced
Response Time: |
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We
have all sort of paper around the office. The
challenge business owners face is too much
paper can cause allot of money being wasted
every year just to park those piles of
binders that fill up the office. Its a dilemma
we face, as we cant throw them away and we
need to make room for new offices, and people
for the business to grow. Once you have the
Workflow module installed, think about all the
paper that can be eliminated as your staff
begin to use it for information routing and
process automation. |
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In
our day and age, time can cost money. Dealing
with approvals is more like having a chain of
command (CEOs, VPs, Seniors,...etc.) for small
businesses getting a yes or no can be as
simple as calling the boss's phone extension
or cell. However, for busy people. That simple
move may translates into downtime. As
you might be hiring a sales manager, who
spends an hour of his time, going through
paper-based forms, rather than having him
focusing on what he's really hired to do,
bringing-in more business. If the Workflow
module (WF) can save him just 15 minutes per
day, then that's an investment well spent. |
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| Automated
Information Routing: |
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Standardized
& Retained Process Management: |
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The
Workflow module (WF) allows you to simplify
the process of routing segmints of information
to the right people. E-mail is effective, but
it wont give you the visibility you need to
track all action-steps from start to finish.
Once you use the Workflow module, you can see
the process taking place right in front of
you, as the request goes through officer to
officer. Everyone can apply his approval
criteria, and once it reaches the decision
maker, its already filtered and qualified
enough for him to take a look at it. |
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Does
it make sense if a work-order approval process
(for example) comes complete with everything
related to it, a copy of the quotation, a copy
of the contract, a copy of the bank's fund
transfer, a copy of the kick-off meeting with
the client. and above all in a digital format.
This way, you don't have to go back and search
for the scope of work, you agreed upon 6
months ago. Even better, you can dissect each
process so you can be sure that everything is
working right for you.
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The
Workflow module Will pay
for Itself... Guaranteed!
Make no mistake, Its unique ability to save
huge amounts of time on your key-players is
enough to pay for its cost. At the same time
makes it an ideal solution for a self-service
Personnel and HR aid for your employees online
24/7.
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